6 SharePoint Intranet Examples and Templates

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Having an essential set of templates for your intranet pages radically cuts down on time required to build new and maintain existing content. If those templates are well designed, modern and user friendly, and your content hierarchy is well designed, the adoption rates and user satisfaction increase exponentially.

We've put together several of our favorite design configurations all built using Origami to help you come up with some amazing ideas. With a just little bit of content, you have a shiny new intranet design waiting for you.

Intranet Home Page

Intranet Home page is essential and yet is often over-branded or under-branded.

Here are few important considerations for the intranet home page:

  • Ensure your intranet has a clear name and logo

  • Use corporate colors

  • Easily accessible search

  • No need to brand quick links, just make them prominent

  • Clear and well designed navigation

  • Access to [view more] details in tools and apps

Intranet Information Landing Page - clear headings and sections describe groups of content on the page. Set of links [Popular Content] helps users identify forms, templates, and other articles they may want to read.

Intranet Landing Page

Landing pages for some of the key areas of the site are a must for several reasons:

  • They provide a place for users to land as they navigate the breadcrumb

  • They group similar content and help new users not yet familiar with the hierarchy

  • They are the perfect area for KPI’s, apps and widgets which display summary of information on lower levels of the site

    • For example: systems availability widget can sit on a landing page for “Business Resources“ with a link to more details. Without this design pattern the intranet would be just full of links.

Below is an example of simple yet functional landing page for departments and projects where users can navigate to the department workspace or find the project they’re working on.

SharePoint Intranet Landing Pages.png

Intranet Resource Hub

One level below each landing page is in most cases an Intranet Resource Hub.

Here are some examples of how this template is used on a typical intranet:

  • Who We Are page

  • Delivery Processes

  • Employee Benefits Information

  • KnowledgeBase hub

  • Training Site

  • New Employee Site

These are sub landing areas with content produced by one more departments serving a particular business function.

This simple yet common design makes up for the majority of intranet information pages. The main strength of this page design is the simplicity. Users expect to quickly scan the content for what they're looking for, and this design delivers just that very well.

SharePoint Intranet Resource Hubs.png

This page uses the 2 column layout available in SharePoint out-of-the-box. It takes just few min to manually put together content on this page with combination of Origami and SharePoint tools.

Intranet Hub Content Page

Below each hub, of course are article pages delivering simple access to content whether it’s a set of document libraries or just a page with relevant information. Here is an example of this design.

SharePoint Intranet Article Page.png

Few things to note here: Contacts, and breadcrumb.

Contacts app will help with governance and allow the reader to contact relevant SME for this area instead of IT or Communications. Breadcrumb helps with context of this page.

Forms and Templates Center

If there is one area each intranet should have, it's some place where staff can access samples and templates. Samples are essential to knowledge management and retaining organizational knowledge. If more of your staff can find relevant samples, the less work they need to do from the scratch.

Here is an example of how a typical Forms and Templates site looks like:

Forms and Templates Center - helps staff find relevant samples and forms. On the left hand side - [Tags], allows to filter forms by relevant category. Search box and preview panel in a center allows to quickly read more about the form before opening or downloading it. Contact   person allows to quickly reach out in case relevant form doesn't exist. Finally, if there are any recently updated forms, they will automatically show up under [Latest Updates]

Here are the other types sites which can be served using Forms & Templates Center type layout:

  • Resources

  • Glossary Database

  • Policies and Procedures

  • Knowledgebase

Another variation of this design is employee directory tool.

Project Sites

Project sites are often an afterthought and put together as a rudimentary team site with few libraries. Often time for the team member to find a file they have to navigate through folder of arbitrary chosen structure dependent on the project manager who ran that project.

We recommend using a template for your project sites just as you’d use a template for everything else. Typical project site template contains a timeline and key project phases with pre-created repositories to drop off relevant documents. Our template also includes planner tasks and notes which are useful for projects with more than 5 team members.

Here is an example of how the project site looks like in Origami.

SharePoint Intranet Project Site.png

Thanks for making it this far. If you have an existing intranet needing an upgrade, be sure to get in touch with us to see how easy it is to apply these beautiful templates to your existing site.

Pre-built intranet. Branded, and tailored to your organization

ypentsarskyy_2016_small.jpg

Yaroslav Pentsarskyy is the founder of OrigamiConnect, a rapidly growing service and product offering which enables organizations to get an intranet designed for them without starting from a blank page. He's also 8 time Microsoft MVP, speaker at many local and worldwide tech events, and a published author of several SharePoint related books.

@spentsarsky