Origami's mid-year update brings a new array of configurations for your intranet design to make every page stand out. You can do this if you already have an intranet and want to take advantage of a fresh new look on your pages. If you're starting with a brand new intranet, even more options are available to you.
We've put together a few of our favorite design configurations to help you come up with some amazing ideas.
Everything you see here has been put together with tools available in Origami and SharePoint. With a just little bit of content, you have a shiny new intranet design waiting for you.
Information Article Page
This simple yet common intranet design makes up for the majority of intranet information pages. The main strength of this page design is the simplicity. Users expect to quickly scan the content for what they're looking for, and this design delivers just that very well.
Here are some common user cases for an information article page:
Who We Are
Guidelines & Procedures
Employee Benefits Information
Knowledge Base Article
Here are two examples of what an information page can look like:
Both pages are using 2 and 3 column layout. When we read text, our horizontal attention leans towards the left, that's why we recommend stacking key content in the left column while any supporting content (forms, templates, etc), to the right.
Intranet Design: Resources or Department Site
The Resource site is there to provide references built by a specific team or a department for the rest of the organization.
Typical use cases for the [Resource] or [Outward Facing Department Site] include:
Marketing Resources Site
HR Information Site
New Employee (or Onboarding Information) Site
Department Initiatives Site
Here is how a landing page for this site could look like:
This page uses the 2 column layout available in SharePoint out-of-the-box. It takes about 20 minutes to manually put together content on this page with a combination of Origami and SharePoint tools.
Forms and Templates Center
If there is one area each intranet should have, it's a place where staff can access samples and templates. Samples are essential to knowledge management and retaining organizational knowledge. If more of your staff can find relevant samples, the less work they need to do from the scratch.
Here is an example of how a typical Forms and Templates site looks like:
Here are the other types of sites which can be served using Forms & Templates Center type layout:
Policies and Procedures
Above template uses [Blogs] landing site in SharePoint online with Origami enhancements to show tags, search, and accordion-like list. The interface is connected to a document library allowing for approval of each template before it's published for everyone to see.
Projects & Workspaces
One of the primary objectives for any intranet is the ability to store documents and be able to find them easily. Documents are often grouped by a client, project, initiative, and other workspace sites. It's important to help your team find the relevant groups.
Project and Workspace template shown below allows staff to immediately search by their project and add them to their individual homepage ‘favorites,’ for quick access in a future.
Here are a few other use cases for the Project & Workspace site:
Document and Record Center
Team Site Landing
Employee Engagement and Communication
Having a place on your intranet for employees truly helps build the culture and connect, especially for new staff members. You can increase employee engagement by adding a few interactive tools where staff can comment and post ideas.
Here is an example of our employee services landing page:
All components on this page are built on top of SharePoint existing framework, so you can always enable approval or alerts to manage content before it's published. Whether it's a new idea suggestion or shout out of employee recognition, managers can turn on auto approval or moderation depending on company policies.
Thanks for making it this far. If you have an existing intranet needing an upgrade, be sure to get in touch with us to see how easy it is to apply these beautiful templates to your existing site.
Yaroslav Pentsarskyy is the Director of Product at Origami. He's also 8 time Microsoft MVP, speaker at many local and worldwide tech events, and a published author of several SharePoint related books.